Production Assistant
now hiring.
Production Assistant
Department: Show Services
Reporting to: Account Manager
Location: Tring, Hertfordshire
Job Description:
Summary of Principal Duties and Responsibilities:
- Work with the Account Executive team to construct, amend and update quotes and input additions and confirm opportunities.
- Work with the Account Executive team to review and evaluate technician expense reports for each show and approve or reject as needed to finalise billing.
- Implement requested changes or additions from the Account Executive team and communicate or route those changes to the affected internal departments.
- Complete final invoicing in tandem with the Account Executive team within the timelines expressed by the Finance Department and Pixl Evolution leadership.
- Work with the Finance Department to ensure the accuracy and timeliness of deposits, invoicing, credit applications and collections.
- Engage with the Account Executive and Accounts Management team to proactively resolve questions around quoting, contracts, client-critical situations or other issues that need to be answered or resolved.
- Manage project costs and margins by following established standard operating procedures and processes.
- Coordinate with the Account Executive and with Labour and Logistics to provide accurate labour needs and transport schedules. Ensure that staffing changes or updates are properly entered into our equipment management system and communicated appropriately.
- Coordinate with the Account Executive and with the Operations department to add orders and equipment substitutions as they relate to active quotes.
Purpose of the Role:
At Pixl Evolution, we are dedicated to delivering high-quality live events that exceed client expectations and generate outstanding results. As a Production Assistant at Pixl Evolution, you’ll play a vital role in delivering exceptional event experiences. The Production Assistant is aligned with the Account Executive team on the overall awareness of the Show Services process and procedures to successfully support our clients.
Experience & Qualifications:
- Educated to GSCE level or equivalent.
- 1 year of administrative experience.
- Proven ability to manage multiple projects with a keen eye for detail.
- Strong organisational and time management skills.
- Excellent presentation skills.
- Effective decision-making.
For Further Details, Contact:
now hiring.
Production Assistant
Department: Touring
Reporting to: Director, Touring & Entertainment
Location: Pixl Evolution office & home office with travel within the UK, Europe and globally as required
Job Description:
Summary of Principal Duties and Responsibilities:
- Develop strong relationships and rapport with clients, conduct client visits as necessary and appropriate.
- Discussing event requirements directly with clients including keeping detailed client briefs.
- Producing accurate quotations and proposal documentation.
- Work with the project and operations team to convert the brief into an accurate technical specification.
- Managing all aspects of the project from the pre-production process to completion.
- Liaise internally cross departmentally to arrange freelance crew, sub-hire equipment and transportation.
- Manage freelance crew to deliver the client’s brief whilst on-site.
- Producing and managing all administration documentation relating to a project including H&S documents.
- Cost control of project budgets and producing documentation for the Accounts Department for invoicing.
- Research the latest technology and advise the Technical Director accordingly.
- Working with the Technical Director and Business Development Director to develop the department in general and the way we work with our clients.
- Collaborate with the sales team to develop business opportunities.
- Attend trade shows when appropriate.
- Project support out of hours when required.
- To perform other duties as assigned by and discussed with the Technical Director.
Experience and Behaviours:
- Proven ability to manage multiple projects with a keen eye for detail.
- Strong interpersonal skills with the ability to interact with customers and event production professionals in both formal and informal situations.
- Strong organisational and time management skills.
- Effective decision making.
- The ability to travel, sometimes at short notice.
Purpose of the Role:
The team at Pixl have a commitment to provide a profitable delivery of live and studio events combined with outstanding standards of quality within our own resources. As part of the Pixl team you will take responsibility for the delivery of the clients’ brief, directly or as part of a wider team. This also includes working with the sales team to develop new business from existing clients and actively seeking new opportunities.
Attitude:
A positive attitude gets the work done and motivates others to do the same without dwelling on the challenges that inevitably come up in the role. A positive attitude is something that is most valued by colleagues and clients.
Adhere to reasonable management instruction:
Ensure that the Company’s policies, rules and procedures and obligations are observed in carrying out the above duties.
This list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required; these tasks will be in keeping with the general profile of the role.
